Claims Review Process

The Claims Review Committee (CRC) was formed to provide a way for citizens to settle disputes over special assessments and other fees charged by the City without filing a lawsuit. The Committee is made up of three members: one member from the OCA, another from the Mayor's Office and the third from City Council.

To file a claim, you must meet the following conditions:

1. You must be the registered taxpayer of the property.

2. The claim must be filed within thirty days after the assessment is added to the Summer or Winter tax roll. Further, any claim filed more than a year from the offense date shall not be considered.

3. If the property is owned by an LLC or other business entity, you must provide documentation demonstrating your ability to file a claim on behalf of the corporation.

4. If the registered taxpayer is different from that of the owner, you must provide documentation demonstrating your ability to file a claim.

Documents Request

Once we receive your claim, the Committee requests documentation regarding the incident from the department that originated the fee. Please note that this documentation will be sent to you in a packet along with a letter stating the date and time of your meeting with the CRC.


After the documentation has been received, your claim will be scheduled for a Claims Review Committee hearing. You will be notified by letter of the hearing date and given the opportunity to attend this meeting. You are not required to attend; the Committee will be happy to consider your claim even if you are not able to make it. If you wish to attend but cannot make the hearing date, you may either appoint an attorney to appear on your behalf or call our office and ask to have your hearing postponed.

At the hearing, the Claims Review Committee will review the documentation sent by the department, any documentation you included with your claim, and give you an opportunity to speak to the Committee members if you wish to do so. The Committee will make a decision regarding your claim at the meeting. You will be notified of the Committee's decision by letter within two weeks of the hearing date.


Should you be unsatisfied with the decision of the Claims Review Committee, this letter will outline how to appeal to the City Council's General Services Committee. Please note that any claims over $2,500 are sent directly to the General Services Committee and do not go through the Claims Review Committee process.

Hearings Before the General Services Committee

After a claim is processed, you will be contacted to either:
1. provide additional documentations, or;
2. scheduled a hearing.
Only the registered taxpayer or appointed attorney may appear on the matter. You may request to complete the hearing by telephone. The General Services Committee will consider any documentation submitted, any documentation from relevant city departments, and any decision previously made by the Claims Review Committee.